Before production
Confirm the current sample or reference, measurement table, fabric and trim references, artwork, colour and size mix. Record who approved each item.
PRODUCTION / PACKING / HANDOVER
Make the approved order
clear to both teams.
Once the order is agreed, production and delivery depend on the exact reference, checks, packing instructions and destination responsibilities written into that order.
During production
Agree the checks, sampling method and reporting responsibility for the order. Keep any issue and disposition linked to the affected style or batch.
Before dispatch
Check the agreed inspection record, quantity reconciliation, labels, assortment, carton marks and packing list. Resolve open points against the order terms.
Transit and arrival
Separate the production completion date from dispatch and transit estimates. At arrival, compare cartons and quantities with the documents and record visible differences.
Packing and identification
Confirm individual packing, garment labels, size and colour identification, set contents, carton assortment and marks before these instructions are used.
Inspection evidence
State what is checked, when it is checked, which party reviews the result and what record will be shared. Do not treat a generic certificate as order inspection.
Freight and receiving
Use the written order to identify freight terms, document responsibilities, destination and who handles receipt or discrepancy reports.
Keep three dates separate
One date should not stand in for the entire delivery schedule.
- Production completion
- Dispatch / handover
- Transport estimate and requested arrival
PREPARE THE HANDOVER
Keep assortment and packing with the order.
Use the colour and size matrix to make quantities easier to check before production is released.