Share the buying situation
Buyer: explain the garment, intended use, market and whether this is new development, repeat supply or teamwear.
Record: project route, reference and open questions.FROM FIRST BRIEF TO ORDER HANDOVER
Decide what is clear.
Keep the rest visible.
A clothing order moves through real decisions. The steps can overlap or repeat; each important change should still be tied to an agreed reference.
01 / BRAND DEVELOPMENTStart with a style or tech pack For a new collection, private label or OEM / ODM development.02 / REPEAT RANGEStart with the previous specification For replenishment, assortment updates or a repeat order.03 / TEAM & UNIFORMStart with use and wearer count A size list and final artwork can follow when ready.
Review feasibility and missing details
Supplier: review the scope and identify the material, fit, decoration or quantity choices that affect the next step.
Record: confirmed inputs, assumptions and who will provide missing information.Agree development and sample scope
Buyer and supplier: confirm what will be sampled, which files and materials are used, and the applicable fee and revision terms.
Record: sample reference, version and agreed review points.Review fit, material and artwork
Buyer: give comments against the sample and stated measurements. Supplier: record changes against the same version.
Record: decisions, remaining changes and the next review owner.Confirm quotation and order terms
Buyer: check quantities, assortment, packing and destination. Supplier: issue a written offer for the stated scope.
Record: accepted specification, price basis, terms and exclusions.Release the production reference
Both sides: confirm the applicable sample, size chart, colours, artwork, labels and packing instructions.
Record: the version approved for production and any agreed exception.Coordinate production and delivery
Supplier: follow the agreed checks and handover. Buyer: provide destination and receiving details required by the order.
Record: inspection and packing evidence, dispatch information and arrival issues.Sample charges, MOQ, revision limits, quote validity, payment terms and production schedule must appear in the supplier’s written offer. They are not fixed by this example process.
READY TO START?
A reference is enough for a first conversation.
Share the details that are decided and leave the others open for review.